April 17th 2004 Board of Directors Meeting Cloud 9 Ranch Clubhouse Patio Room 17/Apr/2004 09:46:15 17/Apr/2004 09:46:43 23 members present. JJ/Lola Johnson, Don Skola, Diana Melton, Tom Erskine, Earl Williams, Betty Weston, Mabel of coffee club. 17/Apr/2004 09:48:10 Louie Jones enters. Mollie Jones. Jan Morgan enters. 17/Apr/2004 09:51:33 Shirley Peckham present. 17/Apr/2004 09:52:38 Devona Moss in attendance. 17/Apr/2004 09:53:42 Stewarts enter. Karen, John, and Chad. 17/Apr/2004 09:55:24 Frank Shores in attendance. 17/Apr/2004 09:55:40 Don Willis present. 17/Apr/2004 09:57:06 Gary Hern presnt. 17/Apr/2004 09:57:19 ~45-50 Members in attendance. 17/Apr/2004 09:59:32 Hannah Huddleston enters. 17/Apr/2004 09:59:55 Paula Welker enters. 17/Apr/2004 10:04:54 Grace Erskine enters. 17/Apr/2004 10:06:13 Sue Rice enters. 17/Apr/2004 10:06:26 Ed Horton enters. 17/Apr/2004 10:06:34 Don Moreland enters. 17/Apr/2004 10:07:09 Rex Tackett enters. 17/Apr/2004 10:07:43 Howard Mohr enters. 17/Apr/2004 10:08:31 Ed Cavin enters. 17/Apr/2004 10:09:02 All BOD members in attendance. Approx. 60-65 members/employees in attendance. 17/Apr/2004 10:13:21 Howard Calls meeting to order 10:15 AM 17/Apr/2004 10:14:01 Minutes March 13 meeting have been read. Grace corrects 50Amp note in minutes. 17/Apr/2004 10:15:13 motion made and seconded to approve minutes as ammended. 17/Apr/2004 10:15:28 carries. 17/Apr/2004 10:15:31 Financial Report. Rex Tackett 6 CDs 1.5%-2% CDs 461,775.48 16,045.62 MM 101,742.27 Wood & Huston 117,788.90 total in CDs GC 47,656.25 all bills to point paid 4,128.05 PR account 631,340.68 total cash equivalents. Sue asks about bills paid to this date, asks for accounts payable report. Sue requests to go over the check registry. Rex indicates question about accounts payable in $500 amount. Sue notes in check registry "Net Concepts" question. Who are they? Devona clarifies. Sue asks what is "A-S-C-A-P" Devona says this is a payment for royalties for the right to play music in the various facilities. $200 for stuffed bobcat question from Sue. Devona explains that we can't get our bobcat unless we pay. check 10355 $102 vehicle tags, Sue asks about penalties, Devona explains that there is no penalty. check 10358 Missouri Propane, under a member's name $103 (Roger Amburgy) Devona says that is wrong in the register. public safety logo $382 Ranger equipment. Darrell had ordered new badges. 10371 Mountain Home Comm. Radio with a charger. Louis answers that it is for an extra charger so that Darrell could have a charger at the trailer. $1000 to West Plains daily. ATV stickers, Plates, boxes at gatehouse. 10392 Alliance Blue Cross, Dues. Devona claims it is a misprint. Devona says around 15-20 are covered under that. Sue informs Devona that they asked for financials a week before the meeting. $1200 Oil Company $486 tires for ford $212 embroidery on Ranger Jackets and shirts. Jackets also ordered. Sue asks how many/how much. 10 jackets orderded. Rex explains that one of the reasons the Ranch Manager is not here is due to these items that had no BOD approval. $2000-3000 in unapproved expenses. Rex states the obvious. This was a lapse in procedure. Sue asks if anyone knows that other stuff has been ordered to provide a record of it by first of the week so that the record can be made. 10x$30 for the Ranger jackets. +$100 for embroidery. + $212 for shirts. All were ordered Large size. Shouting from the floor "Who hired that manager?" Grace asks about inventory from February. -$10,000 in inventory. Devona says "it may show a negative" The books have not been balanced so it may carry over. Grace questions disparity between last year and this year $11,000 last year, $4,500 this year. Paying for propane by pre-pay. How is that working? 17/Apr/2004 10:36:29 ~70 members present now? comment from the floor regarding the pre-pay contract. It seems nobody really knows. The contract is not immediately availabe. Sue questions March Balance Sheet. input errors -16,000 Usage Fees shows $51,651 Short Term accounts -$113,412 Notes Receivable -$15,000 Karen Stewart raises objection about how the books are being presented. Sue wants to go to Profit and Loss. Karen says "it is inaccurate to say that the year-end adjustements will not fix 2003, 2004 numbers." John Stewart "Let's get an auditor to straighten this out" Howard calls for order. says we will have a CPA/auditor taking care of these things. Claims that he is not a bookkeeper and "you all are talking over my head." Paying bank service charges. What for? account 6230 Sales tax expense. $241.60 Karen says that the tax would go in with the regular expense. Sue asks for clarification 6340 $631.80 Radio communication. How much was the radio advertisement. Cobra insurance $579 credit Employee training $150 Howard asks "how many more do you have?" "it seems that you're sitting here ridiculing her" Devona says she comes to the meeting as a member "nobody on the board has asked me to be here" Darrell's update. Sue questions fact that Darrell "negotiated with the bank to get money orders" Sue asks, "what are we buying money orders for?" Karen notes that the 2004 budget figures the members voted on do not match with what were presented in the 2005 budget committee meetings. Karen "we've got different figures going around everywhere" "I would think it should be the ones the members approved." 17/Apr/2004 10:52:56 Howard asks Karen about budget committee meeting. Discussion at the table about the discrepancy in numbers. Meeting is degenerating quite seriously. Karen and Sue disputing the budget figures; those which were presented in the newsletter vs. what was presented in the budget meeting. Karen insists that it needs to be made clearer. Howard wants to know what we can get together and have Devona input. Howard instructs Devona to use the figures that Karen presents. Shirley asks when we can expect the Auditor Ed H. says april 26, 2004. NO later than May 10 will have a report. Karen says that just because there is a mistake does not 17/Apr/2004 11:00:30 Howard says "lets move on." there seems to be some objection to this from the floor. Rex says lets get the auditor and get some facts before we continue this discussion. 17/Apr/2004 11:01:21 Committee Reports Activities Comm. Don Moreland Easter egg hunt last month birthday party last wednesday highway cleanup last thursday next meeting April 28 Wed. Sue Valencia asks about the bar, if the activities comm will be paying helping to fix the stools $392 Fire Department Don Reports April 3, NW part of the Ranch. 5:00 to 9:00 contained. Volunteers did a good job. Thank everybody. Grace asks about fire department records, where are they. Also asks about the problems with the response. Don explains with first-time volunteers they did a good job. Coffee club Mabel has no report Schoolhouse First meeting, Biscuit/Sausage breakfast Memorial day, everyone is invited Meeting scheduled for Tuesday. Conservation Comm. 6 food plots signs on creek waiting for fish to come in. same fishing rules as last year new hunting rules being worked on. prior to deer season. Craft House no report Wilderness Way no report Welcoming Committee Howard says he would like to find some more volunteers. asks for more people to volunteer to greet Coast to Coasters/RPI as they come in. Shirley Peckham says when she's on the Ranch she at least offers one day. Says that's generally how this works. Sue Valencia asks if they want to know how it was done in years past. It has been organized in the past. they kept track of it at the gate, people helped them as needed. Not just to show them where to park. 17/Apr/2004 11:12:45 Correspondence Ed H. reads letter from Alan Rudolph, requesting clarification and documents that he has previously received regarding the auditor's software and results. Wants to have these documents to find out why cash and cash equivalents have dropped so significantly in a 6-month time. Letter was written to David Pointer. March 23. another written item to board from Jan Morgan April 5th 2004. Please explain rules regarding members cutting trees. Don Moreland has been cutting trees and she would like to know the circumstances. Howard explains that there are some dead trees and need to be cut out so they do not damage anyone's property. Don explains that he has wood heat, so does his son. Holds up receipts for firewood. Other explanation. 17/Apr/2004 11:18:02 Ranch Manger's resignation Ed Horton reads- April 13, late in the afternoon, Darrell Brooks handed Ed Horton the letter of resignation, turned in his keys and left the ranch. The letter of resignation was accepted at the morning session. Reasons, discrimination, harassed and picked on. said he was making $7,000 less than the previous RM Hannah Huddleston makes comments about the discrimination. Explains that nobody called the child anything. It was said that it's not going to be long until he is called something though. This has been misunderstood. Dispute. 17/Apr/2004 11:22:16 Ranger Report Louie Jones some have seen the golf carts furninshed to the Ranch. Company that provides the golf cart does not want to buy a sticker each time a golf cart is rented. does not want to furnish the EMT cart and pay for stickers. Good attendance on weekends. everything is opened a little early. concern about campfires. burning ban. Need to make reasonable, contained campfires. bonfires are not allowed. C2C camping issues. Rangers will be leading them to a campground at night, if they have the time and the staff to do so. Perhaps also during the day. JJ asks where C2C/RPI can camp? Lonesome pine, Hill Country, Powder Mill. West plains motorsports rentals. will rent to members and non-members. difference between member and non-member tags. Question about insurance on rental ATVs. Howard instructs that before stickers are sold we need to see proof of liability. Howard describes Ranch purchase of liability 3-4 times a year to cover certain activities like poker run. Still the individual must cover their own use. How does this apply to rentals? Louie will look into it and handle the golf carts the same way. Louie discusses the two Bombardier ATVs furninshed by Kerry to the Ranch. Manufacturer will not do it this year, now looking to get through the dealer. Louie says the manufacturer is having some financial problems. Hannah Huddleston comments communication between gatehouse, ranger station and the rangers. commends them for their work. Applause. 17/Apr/2004 11:37:59 Old Business Don Timber Contracrts-Larry Miller regarding cutting contract. Don has gotten word from another cutter with a portable mill. Don requested a proposal from him. Don lists the rates and prices for the lumber. Allowing chidren in the clubhouse with a tour. Howard discusses it and generally approves the policy to allow families with children to see what the clubhouse looks like on the inside. 2004 Annual meeting status. Sue Reports- As of monday everything is at the printers. will be ready to process for mailing. Confirming database preparations, eligibility, member address list. Question from the floor about voting. will votes be allowed to be brought to the meeting. asks to clarify the wording. Sue states that it has been clarified in the instructions. "By 4:00PM at the accounting office" 17/Apr/2004 11:45:28 Rules Ed Cavin reports says that "we have some" committee complete the ATV and general rules, will be handed out at the gate. Fishing rules are ok, Hunting rules will be straightened out, hopefully by the fall. Question regarding whether rules have been submitted. Discussion about what will be included on the rule bulletin. Sue Valencia says that she only knows about the ATV rules that Louie was handling. Ed says the committee submitted their recommendations, if the BOD wants to change them, then change them. Comment from the floor about lessening the tension. "We're all supposed to be happy campers" Sue wants to put in the minutes that members have the right to vote on rule changes. 17/Apr/2004 11:51:59 Sue moves that all such rule changes shall be in effect until amended, removed, rescinded by the members at the annual meeting. seconded 17/Apr/2004 11:53:28 motion carries Comment from floor regarding rules recommendation submitted. Questions "I dont know what rules we're using now" Ed states that the Rules Committee purpose was to provide a quick bulletin that can be handed out at the gatehouse. 17/Apr/2004 11:56:24 By-laws committee Don Willis Frank Shores Diana Melton Judy Dillman Others Have been meeting on the internet Summary from Don Willis Don asks for a lunch break 17/Apr/2004 11:57:39 Howard adjourns for lunch. 17/Apr/2004 13:00:29 BOD members returning. 17/Apr/2004 13:03:57 Howard starts calling the meeting to order 1:05 PM Don Willis makes his presentation Background- Committee appointed in December, got to work in January given Articles of Inc. By-Laws, Rules, Missouri Statues, Reference materials, Robert's Rules of Order. Will quote Robert's as he goes along. "We can ammend by-laws, and we can revise the by-laws" Ammend=change a by-law Revision=Go through and do a total revision of the by-laws as a whole. Membership would throw out the old by-laws and start anew. Definitions 1. added a definition- added clarity, make the by-laws easy for the members to undertand reduce the text. shortened "Board of Directors" to "Board" "deliver" "Directors" "Voting Authority" "Voting Representation" demonstrate and specifically define the distinction between the two. Our by-laws are in large part a repetition of the Articles of Inc. Elements such as board resolutions as a temporary action, until approved by the membership included. Also included judicial action, as well as member actions. Page 3 Article III Section 2, sub B. limit on number of memberships held by indvidual, firm, organization, or corporation. Section 3, sub A. associate member status of children in divorced families re custody issues. Page 4 Member fees Section 7, sub A. Membership fees must be paid as stated in the deed. Page 5 Article IV Section 1. Membership meetings. Page 6 Section 5. Quorum. A quorum shasll consist of 250 members for any vote of/by the membership. AT THE ANNUAL MEETING. Question the usefulness of the "waiver of notice" clause. Section 8. Voting. All elections for directors. Articles of Incorporation state that cumulative voting must be used for election of directors. Articles of Incorporation can be ammended by the members. A revision of the AofI must be resubmitted to the state. strike "but shall not be counted until the day of the election" Page 7 Section 12. Newly added section. Formerly accept /Robert's Rules of Order-Simplified? Page 8 Article V Section 3, sub B. Suggestion of picture identification, in addition to being submitted 45 days prior to the annual meeting. Section 3, sub C. Revise nominating committee to be a screening committee, as was motioned/passed in 2001/2002 meeting? Section 3, sub D. Ballot should be "delivered" 21 days prior to the annual meeting. Sue objects to the time limit being insufficient. Bumper will address. see recommendations at end of report for addition of Art V, Section 3, subs E and F. E. term limit options. Presented via ballot to members. F. employees not eligible to serve as BOD. Section 4. Vacancy. see recommendations at end of report. "Board candidates not elected from the immediate past election be, in priority of most votes, received, appointed to fill any vacant position." Page 9 Section 6. BOD meetings conducted in accord with /Robert's Rules of Order/ Article VI Section 1. Officers may only occupy one administrative position. Page 11 Section 8. Removal of officers. Require 2/3 majority of director's present to remove an officer. Page 11 Article VIII Certificates of Membership and Their Transfer. revise this section to reflect that the Deed IS the certificate of voting eligibility. Jan Morgan raises question of Compensation of BOD and their ability to set the standard of their reimbursement under Art. VII Section 2. Asks for more consideration of that point to change the wording and ability of BOD. Page 13 Article XIV- Amendments. Changed to reflect judicial action. "Bylaws may be adopted by a vote of two-thirds(2/3) of the members voting on this action" Page 14 Committee recommendation to remove cumulative voting for director election. Discussion; committee will make changes in dates. Propose that this report be submitted to the members in the April 28 mailing, without BOD interference to avoid editing or removal of the committee recommendations. Offer these as options to the members on a line item basis. Restate the distinction between "Revision" and "Amendments" 17/Apr/2004 13:48:58 Howard expresses major appreciation for the committee and their long hard hours spent with this material. Rex objects to not allowing the BOD to step in and make their recommendations. Bumper responds that it was the Committee's mandate NOT to report to the Board, but to report their recommendations to the members at the Annual Meeting. Rex again states that he feels the BOD needs the chance to look it over and turn it over to the attorney for examination of any illegality. Comments by Gary Hern, Paula Welker, Diana Melton. Diana says it needs to be submitted to the members. It cannot be put off another year. Frank Shores says we have two shots to get this done now. Bumper raises the point that this Bylaw committee should be a standing committee. Bumper asks that the Board be polled at this time to see their opinion on whether or not the Committee recommendations should be forwarded to the members or not. Ed Cavin agrees that this should go directly to the membership. Sue Valencia requests that if Howard goes to the meeting with the lawyer, a member of the committee should go as well. Grace offers that the recommendation is by the membership, for the membership, the BOD should not get involved. Rex states that he wants some legal review of the proposed changes. Bumber asks "What's going to happen?" Howard raises point of Judge Edwards authority. Requests submitting the changes to Judge Edwards to give his legal opinion. Question from the floor regarding an ethics committee to review such proposals. Frank Shores states that we can get Bylaws reviewed 45 days prior to the annual meeting, and if necessary they can then be ammended in June. Gary Hern asks if the BOD is guaranteeing that the proposal will be submitted to the members for the annual meeting if there are no legal objections. Bumper says, "I'm asking, someone on this board, move, to accept this report from the committee, and it be forwarded April 28th packet, with the understanding that a legal authority review any legalities, which can then be discussed at the Annual membership meeting." 17/Apr/2004 14:13:10 motion made by Ed Cavin. seconded 17/Apr/2004 14:14:50 motion carries. 17/Apr/2004 14:18:12 Don conferencing with the BOD at the table. 17/Apr/2004 14:19:48 Howard attempts to get the meeting moving forward again. 17/Apr/2004 14:21:51 again back to the meeting Howard says orange boxes, thanks to Roger Amburgy. Ed Cavin, financial committee. Suggests buffer between BOD and the office composed of a financial committee, made up of CPAs, accountants, etc. To recommend changes and how to deal with policies. Motion made Sue requests qualifications and create a process for establishing guidelines. Karen Stewart offers her expertise for such a committee. Ed restates that we should take advantage of our resources within the membership. Ed Horton repeats the recommendation. Sue Valencia then brings up past recommendations to "go to the membership" for the expertise that we need. 17/Apr/2004 14:29:01 Howard suggests that there is committee search with resumes submitted and proposals of what this committee would handle. Jan Morgan requests that this be put in the newsletter that is mailed out to all the members, so that everybody would know. Ed C. states that a notification goes out with the newsletter, so that a thorough search can be conducted for qualified people. This is not something we want to jump into unprepared. 17/Apr/2004 14:33:00 motion passes. 17/Apr/2004 14:33:50 change of tape in Ed Horton's recorder. Ron Little allowing us to be away from the pad for more than 72 hours. Change the Summer rules to a 20 day leave rule. There would be specific pads to which this would apply. 20 day rule for certain spots. 5 day rule for any pad. If a trailer sits on a pad from May to October it can generate more revenue than if it is moved in and out of the compound three or four times. Rex states that he likes the idea, but we have a limited number of pads. figures we'd need 1500 pads in order to make sure everyone could be accomodated. Roger Amburgy states that a lot of people will lose out if we have such a policy. Howard says that it is worth discussing, but a decision at this time may be premature. Sue says there is a person who can be contracted to examine the Access database, and make upgrades or recommendations. Ed wants to find people who can give a dollar amount on what restitution we can get for the failure of the software company not fulfilling their obligation. Rental trailer issues. The trailers at the Big Top waiting for refurbishment- Ed C. asks what is it costing us? Fence issues. Frank Shores states that he has not seen the fence since before it was built. From what he saw before it was 20 feet off of our property line. Howard asks Frank to do a base survey to find out. Supposed to be a fence right across a trail. Cash register in the gatehouse. Louie presents a proposal to replace/repair our cash registers. $99 for what he wants. For $198 they will work with the printers and computers. Sue asks if a cash register receipt is sufficient to save time instead of issuing a hand-written receipt. The $99 cash register will do this. 17/Apr/2004 14:55:59 break. 17/Apr/2004 15:06:30 HOward attempting to call to order again Still under old business. Nominating committee reports JJ Johnson- Explains the process of going through the resumes and interviews. Joe Devos Diana Melton Frank Shores recommended. Signs at the Big Top. Howard requests a flippable sign at the Big Top. change from 15 to 25 MPH depending on the season. Louie says he wanted to get people used to the idea that there are going to be kids hanging around there and they need to slow down by the Big Top. 17/Apr/2004 15:12:25 New Business Liquor license renewal Ed Horton reports. Through July 1. Need to adjust for new names on the license. needs to be handled prior to May first. Office safe found open April 10, 2004. Statements taken by all of the office staff working on Friday, and who went into the office on Saturday. two people involved with closing and locking the safe every night. Procedures were not followed in the office. On Monday, Grace, Ed Horton, Louie, counted all the money, everything was accounted for. No missing money or checks. It is a concern that the safe was left open. Sue has a question. The reason Louie checked is because this was the day that Ed first reported that Darrell was gone. "how do you know if there is money missing or not, if you have not done a check then and there." Rex thinks it was the proper procedure. Sue asks how they would know if they hadn't checked right then. Louie says that he had seen it before and it looked close to where it was before. Comments from the floor. Karen describes the process she used as a professional auditor. The money should not have been touched at the point it was found open. Sue asks if the combinations on all our safes have been changed. Paula Welker asks about the keys. Sue says they are changed automatically when we have a change in personnel. or should be. discussions about the various keys. 17/Apr/2004 15:25:01 Ed Cavin speaks up. Kerry ATV proposal. Building to store/service ATVs. Ed requested a new proposal. Have found out that Kerry decided not to do it. Potential of making money for the Ranch. List of 10 or 11 items for making money. Shirley Peckham asks if the Ranch could do it ourselves. Discussion of how we can find out what our not-for-profit status requires as far as generating revenue. 10% threshold. what is our federal status? 501(7)c organization. what can we do? 17/Apr/2004 15:33:33 Reactivation agreement Restoration of membership due to failure to pay membership fees or delinquency. question of how this applies to a sold membership with back dues owed. 17/Apr/2004 15:40:30 Suspensions Sue speaks to the issue of the suspensions of Sue and Ray Rice, and John and Alta Ferguson. Sue asks Howard and other "Corporate Officers" for explanation why he didn't take action. Howard says "Are you talking to me?" Rex eplains his circumstances at the time. Ed Horton discusses his perception of the discussion of the RM's power to do this. Ed Cavin explains his circumstances, and describes his actions to remove the suspension order. Howard speaks up. It gets nasty. Karen and John Stewart speak up. Ed C. says the incident is resolved, and now the rule is better known, we now know how it should be handled in the future. Sue raises point that the BOD is the body that issues raises. Howard offers to have a department head meeting to issue that directive to those personnel. Sue is concerned about the members paying for raises that were not authorized. Karen Stewart insists on the members' right to know what the salaries are. 17/Apr/2004 15:52:35 Disposal and sale of Ranch property Horses etc. put up for sale without the BOD approval. Not to mention that it was not circulated appropriately among all the members. Rex says that "even if we have a trash can for sale, it needs to go through the BOD first." Sue Valencia states that with regard the suspensions, "one person did not go to their job and lost 16 hours of pay" Golf carts. They will pay $250 for 10 stickers. 17/Apr/2004 15:59:01 motion made and seconded to withdraw all items for sale as listed in the 9-lines. 17/Apr/2004 15:59:17 carried Ed Cavin discusses rule that two 13 year olds cannot ride in the same golf cart. 17/Apr/2004 16:01:29 Insurance Bids Grace speaks Had to give companies 60 days. Old company withdrew and then rejoined the search for a bid. Grace thinks we need to get at least 3 bids from 3 equally informed companies. "strange policy" as we have it currently written. Grace says the policies are contradictory and we need several to compare. We need to give these companies enough time to submit their bid. Sue has a list of the trucks that were insured. Nothing should be specifically insured that does not go out on the public roads. They would be covered under the general liability policy. Loss records needed to be released by current underwriter in order to get the other bids. Sue says we are showing 6 vehicles that are insured for public road. Odd coding on workman's compensation can only be explained through laziness or corruption. Sue would like to see the Insurance companies back in may to present their bids. June 6, is the date our insurance expires. Ranch contracts protect the ranch. protecting the employees check the contracts. Contracts misplaced or oddly placed. Ed working on getting the contracts organized. Mailing machine contract. Tracy Amyx signed a 6-year contract. American Gas Propane Pre-pay. signed contract for heating season 15,000 gallons still have 8,900 gallons remaining. will rollover, but will probably be at a higher price. Payphone contracts. Must decide by 8-23-04 Grace says that we have to watch our contracts. Jan Morgan asks about the telephone problem with the payphones. Ed H. reports contract expires 12-23-04, must be done between 8-23and 9-23 04. Karen says if we have problems with contracts the previous managers have signed, while the Bylaws state that the BOD may authorize, can we get the attorney to look at some of these contracts that are obviously problematic. Ed C states that they did decide to have the contracts in one place, so that this mess will not e continued in the future. 17/Apr/2004 16:22:02 Forum Ed C. says "what are we going to do about it?" Can we make it the official site? Rex questions the usefulness of having such a forum that might "make the Ranch look bad" Confidentiality Agreement Grace reports. Gag order. Grace asks BOD to rescind the gag order. Discussion of what can or cannot, should or should not be spoken. Use of common sense. Diana Melton says that she expects a certain code of ethics for particular employees. But there should be a procedure for dealing with problems in employee relations and other situations. "Have to establish trust among the employees... Have the employees go through that process." Don Skola questions that for every change in management will there always be a change in the chain of command and the procedure? Louie says he does not mind employees talking, as long as its not personal information. Shirley Peckham addresses 1st amendment issues and dealing with people in a person to person manner. Howard looks at the gag order. Relates that it simply upholds the confidentiality law. Louie reports on two meetings for the safety of the employees held by Employee Advantage. Ed Horton asks about process for getting numbers on plates. Cost of numbers discussed. inspections of ATVs for muffler/spark arrestors and lights. 17/Apr/2004 16:44:35 can the computers and phone lines be dealt with. Moving the RM office. Authorized Coast 2 Coast to use our mailing list for their promotions. Perhaps consider revising the approach to allowing C2C the use of our list. Grace discusses the $1400 put into our front end loader, which puts it near $6,500 in repairs in the recent past. Howard talks about the loader and how it has been run without fluid. Fixed the rear end for $400. $10,653 more to fix the machine. Backhoe cannot be used to repair the trails, which is why we need the frontloader. Sue raises the point of people not doing proper maintenance to avoid such expenses. $15-20k to get a new loader, $10k to fix the one we have. Discussion of the options. Question from the floor. Two managers in less than two years. Who trains the manager? How does the manager know what he's supposed to do? Paula Welker asks if there is a person who has the responsibility of performing a background check. JJ asks what the status of the honeywagon tank that was supposed to be acquired last year. Trying to find one that is not $2,000. JJ asks about the progress on billing statements that were supposed to be sent out to people who have property in the compound for longer than three years. Louie says he has made effort to contact all the people, some have replied, some have not. JJ restates that he's more concerned about the issue of a quarterly statement that needs to be sent out, as was voted on last year. These quarterly statements were supposed to be put out starting this year. Things seem to be winding down. 17/Apr/2004 17:08:35 Ed Cavin motions to adjourn seconded. 17/Apr/2004 17:09:05 carries.